exi Project management were appointed from RIBA Stage 0 to Stage 6 as client-side project managers commissioned directly by Lincolnshire County Council. Our brief was clear – to provide a pivotal role between all stakeholders and drive the project forward.
Summary
Framework/Partnership // SBS Framework
Project Type // Newbuild
exi were instructed from the outset and worked with all services to establish the client brief, develop the feasibility options, establish the contractor procurement strategy and take the lead role for all aspects of the project. Stakeholder management and coordination was a key factor for this scheme so we ensured we took an active and visible role throughout.
Procurement
The client procured exi’s multi disciplinary project management and strategic advisory services through the Shared Business Services (SBS) Framework to provide a pivotal role between all stakeholders and drive the project forward.
Service
exi prepared a Project Execution Plan to allow for a structured approach to the project which allowed the integrated team to operate efficiently, to a uniformed standard. This standardised approach freed-up resources for the value adding activities, allowing the team to put more time into innovation around Modern Methods of Construction (MMC), the drive towards carbon neutrality, the application of digital first technologies and the use of artificial intelligence to drive SMART buildings, and furthermore drive the supply chain and emerging industries to respond to the building and user need.
The exi Golden Thread approach ensured that all of our team were focussed on the clients’ objectives to be derived from the capital investment, and not just the design and construction process. Our team are always mindful that the journey starts with a business need, within a wider business strategy, which in turn informs the project requirements.
Through our drive for continuous improvement at exi we acknowledge every process needs robust systems and people with common objectives to achieve certainty and improvement on delivery. From our continuous improvement approach of Plan, Do, Check and Act (PDCA), exi has developed a Project Execution Plan (PEP) aligned to the “Golden Thread”. This provides exi and its clients with a standard platform for every project, structured and delivered with the consistency required whilst collaboratively identifying and managing risk to realise project outcomes against time, cost and quality. This provides the systems through which the data is captured to monitor and control project delivery (key performance indicators) and to drive the innovation that will bring continuous improvement and efficiencies across safety, quality outcomes and added value.
Probably our best building in the whole of the East Midlands
Added Value
The key issues & risks were identified by exi from the outset and mitigated by early site investigations and stakeholder engagement from day one to ensure that access, egress and traffic movements across and through the site for construction, blue light & council staff were appropriate and well-managed. exi always ensure wider project stakeholders are fully briefed at all times to give consistent maximum visibility.
exi prepared and oversaw the signing of a collaboration agreement between all parties as the Council didn’t control all of the capital. This was important because the construction contract was not able to be entered into unless a formal document describing how the County Council was able to recover the contributions of the other parties and the PIF Grant to meet the costs of the contract was written up. The PIF funding also had specific time constraints attached to its spending and as such the project was phased to include enabling works which could be allocated to this cost.
Outcomes
Lincoln Chambers – Development Project of the Year over £5m, Government Property Awards 2020
It’s fantastic. It’s a result of many years’ work. What a great facility.
